This policy is made in order to comply with General Data Protection Regulation 2018, the Data Protection Act 1998 and to tell you how Kinloss Abbey Trust will collect and use any information you provide.
1. How do we collect information?
We receive personal information about you in a number of ways. This includes (but is not limited to) if you make an enquiry about the work of Kinloss Abbey Trust, our fundraising, events or other things that we do; if you register with us to take part in an event or competition; if you make a donation; if you sign up to become a Friend of Kinloss Abbey; or if you apply for a role or job with us on either a voluntary or paid basis.
2. What information we collect and how we use it.
The types of personal information we might ask for may include your name, address, gender, email address, telephone number, credit/debit card or direct debit details. The type and quantity of information we collect and how we use it depends on why you are providing it.
a. Donors and Friends of Kinloss Abbey
If you support us, for example by making a donation or becoming a Friend of Kinloss Abbey, volunteering, registering to fundraise or signing up for an event, we will usually collect:
Your contact details
Your date of birth
3. How do we use your information?
Whatever it is about Kinloss Abbey And Kinloss Abbey Trust you are interested in, we really want to keep you updated in the way you want – be it by email, on the phone or in writing. We will usually send you our newsletter so that you know about our work and upcoming events, unless you ask us not to.
We will never share your information without telling you. We only share data in a small number of circumstances like if you attend an event run in partnership with another named organisation, your details may need to be shared.
We will be very clear what will happen to your data when you register. With your permission, we will use the information that you give to us:
– to send you information, products or services that you have asked for
– to contact you about events, fundraising, campaigning and our other work
– occasionally, to look at how we can make the information, products and services we offer to you better (including this website)
4. Direct marketing
With your consent, we will contact you to let you know about the progress we are making, usually viua our newsletter, and to ask for donations or your help with a campaign.
If you don’t want to hear from us, that’s absolutely fine, please just get in touch to let us know at firstname.lastname@example.org and we will make sure your wishes are followed.
We collect information in the following ways:
a. When you give it to us.
You may give us your information in order to sign up for one of our events, make a donation, support one of our campaigns or communicate with us. It is possible that in the future, if you support us, your information may be collected by an organisation working for us (e.g. professional fundraising agencies), but we are responsible for your data at all times.
b. When you give it to us indirectly.
Depending on your settings or the privacy policies for social media and messaging services like Facebook, WhatsApp or Twitter, you might give us permission to access information from those accounts or services.
Our online donations are processed by MyDonate. If you have any questions about these online tools, don’t hesitate to contact us.
5. How do we protect your personal information?
We will make sure that any personal information that you give to us is kept secure, accurate and up to date, and only keep it for as long as it is needed and only for the purposes for which you have agreed we can use it. You can ask us to remove any personal information about you at any time.
We will keep your personal details as safe as we possibly can. Only those who need to work with your data have access to it. For example if you donate, only those Trustees who need to see this information will have access.
We may need to disclose your details if required to the police, regulatory bodies or legal advisors.
If you are 18 or under, please get your parent/ guardian’s permission before you give us any personal information about yourself.
6. Right of access
You have the right to ask for a copy of the information we have on you. This is free. You also have the right to delete and correct information about you. Changes If your personal details change, please help us to keep those details up to date by telling us about any changes.
If you want to see what information we have about you, or need to tell us about any changes to the information that you have given to us, please contact us at email@example.com. You can also ask us to remove any information we have about you at any time.